Privacy & Cookie Policy

Loaningdale School Company

 

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 [the GDPR].

Who are we?

Loaningdale School Company is the data controller; see contact details on the Contact Us page of our website. This means it decides how your personal data is processed and for what purposes.

How long do we keep your personal data?

We keep your personal data for no longer than reasonably necessary for a period of up to 6 years in order to maintain up-to-date Financial and Accounting records.

Your rights and your personal data

Unless subject to an exemption [under the GDPR], you have the following rights with respect to your personal data: –

• The right to request a copy of your personal data which the Loaningdale School Company holds about you;
• The right to request that LSC corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for LSC to retain such data;
• The right to withdraw your consent to the processing at any time
• The right to request that the data controller provide the data subject with his/her personal data and, where possible, to transmit that data directly to another data controller (known as the right to data portability) (where applicable)
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data (where applicable)
• The right to lodge a complaint with the Information Commissioner Office.
• Transfer of Data Abroad. If the personal data is to be transferred to countries or territories outside the EU, you must include details of how the data will be protected, together with details of how to obtain copies of the relevant safeguards]. 

You can unsubscribe from our mailing list by emailing admin@loaningdale.org.uk at any time with the heading Unsubscribe from Newsletter.

We never send out unsolicited emails or pass on email addresses to any third parties.
Our policy is to keep the personal information we receive securely and confidentially and used solely for internal purposes. Whilst Agendas, Minutes, Grant Applications, Financial Information and other information collected and compiled by Loaningdale School Company (LSC) is copied to our Trustees, Secretaries, Treasurer and Auditors with Financial Information copied to Royal Bank of Scotland PLC., OSCR (Office of the Scottish Charity Regulator) and Companies House we will not share your personal information with any other parties unless specifically authorised by you.

Why we need your personal information – legal obligations

We are under a legal obligation to process certain personal information relating to our grant applicants for the purposes of complying with our obligations under:

• the Office of the Scottish Charity Regulator
• Compliance with our legal, regulatory and corporate governance obligations and good practice. Gathering information as part of investigations by regulatory bodies or in connection with legal proceedings or requests and investigating complaints.

We may also share personal data with our professional advisors for the purpose of taking advice.

This website uses “cookies” in order to analyse and report to Loaningdale School Company on the number of unique visitors to the website. LSC and Squiggle Analytics use “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by LSC and Squiggle on servers that may not be within the EU.

This information is for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage.

You may refuse the use of cookies by selecting the appropriate settings on your browser; however, please note that if you do this, you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by LSC and Squiggle in the manner and for the purposes set out above.

This privacy policy sets out how Loaningdale School Company uses and protects any information that you give when you use this website. LSC is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

LSC may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

Requirements of the Data Protection Act (DPA) 2018 and the General Data Protection Regulation (GDPR).
The DPA 2018 and GDPR set out a number of requirements in relation to the processing of personal data.

LSC takes your privacy and the privacy of the information we process seriously. We will only use your personal information and the personal information you give us access to in order to meet our Charitable Objectives and assess Grant Applications as set out in our Governing Documents, a copy of which you can request by emailing admin@loaningdale.org.uk.